Done with Your Job Interview: Time to Craft the Perfect Follow-Up Email

Ashley Merit

Ashley Merit

Content writer and editor for Netus.AI

Table of Contents

Know the Art of Writing a Perfect Follow-up Email


Done with Your Job Interview. Sending a follow-up email after a job interview is essential. It helps leave a lasting impression and facilitates further communication with the interviewer. Here are some guidelines to follow while crafting a post-interview follow-up email:

  • Choose an attention-grabbing subject line that demonstrates your professionalism and gratitude for the opportunity.
  • Make sure to address the recipient by their name and include specific details from your conversation, reinforcing your interest in the position.
  • Use a follow-up email template as a starting point but be sure to personalize it.
  • Be timely. Ideally, send the email within 24 hours of the interview.

Incorporating these aspects in your outreach will not only impress the interviewer but also improve your chances of success in your job interview follow-up. By using appropriate wording, formatting, and other techniques, you can make your interview follow-up email more engaging and effective.



Tips for Writing a Perfect Follow-up Email


To enhance your chances of success after an interview, it is essential to craft an excellent follow-up email. Here are some valuable tips to ensure your message stands out and leaves a positive impression on the hiring manager:

  • Maintain a formal tone: As you’re communicating in a professional context, use a respectful tone throughout the email. Opt for formal salutations like ‘Dear’ or ‘Respected’ instead of casual greetings like ‘Hi’ or ‘Hello.’
  • Choose the right format: Your follow-up email should be neither too long nor too short, containing essential information about yourself and the position you’ve applied for. Stick to a standard font size and type, such as Arial or Times New Roman, and use black color for the text to maintain formality. Avoid excessive use of bold or italic formatting to emphasize points.
  • Express yourself effectively: Write simple yet informative sentences that convey your message without making it seem pushy or desperate. Choose your words wisely and communicate your enthusiasm and interest for the position.
  • Ensure proper grammar and sentence construction: A well-written email with correct grammar and no spelling errors can greatly impact the reader’s perception of you. Use available online grammar checking tools to enhance your writing and create a positive impression.
  • Incorporate accurate facts: If you need to include any fact-based information in the follow-up email, be sure that it is correct and presented without plagiarism. Hiring managers expect you to present original content, so make sure you’ve thoroughly researched any facts included.
  • Utilize content checkers: Online plagiarism checkers can help in avoiding any unintentional duplication of content. They can also aid in ensuring your facts are accurate by cross-checking academic papers or other documents.
  • Proofread your email: Apart from using plagiarism corrector software, take the time to manually proofread your follow-up email. Double-check for grammar and spelling errors, as well as the recipients and any attachments, before hitting the send button.
  • Include only relevant information: A perfect follow-up email should begin by expressing gratitude for the interviewer’s time, followed by a personal touch that demonstrates your continued interest in the position. Avoid sending unnecessary details, such as your CV or personal information again, especially after the interview.

By following these guidelines and putting effort into crafting a well-written and thoughtful follow-up email, you demonstrate your strong communication skills, enthusiasm, and professionalism to the hiring manager, improving your chances of standing out from other candidates.



Wait Patiently Before Sending a Follow-Up


It’s crucial for job applicants to avoid hastily sending a follow-up email or making a phone call to the organization they interviewed with. This patience allows the hiring process to unfold naturally and shows respect for the interviewers’ timeline. Instead of focusing on their application status or possible next steps in the process, candidates should utilize the waiting period to strengthen their qualifications and presentation skills.


During this time, applicants can engage in self-improvement activities and seek out free online resources to prepare for any potential challenges or additional interview questions they may encounter. Remaining poised and confident throughout the entire hiring process can increase a candidate’s chances of receiving a job offer, even if there’s a delay in receiving feedback after their initial interview.



Frequently Asked Questions



What should be included in a post-interview follow-up email?


A post-interview follow-up email should include:

  • Expression of gratitude: Thank the interviewer for their time spent meeting with you.
  • Recap of the conversation: Mention key points from the discussion to demonstrate your understanding and enthusiasm for the role.
  • Reiteration of your qualifications: Highlight the traits and experiences that make you a good fit for the position.
  • Inquiry about next steps: If appropriate, ask about the hiring process timeline and what is expected from you moving forward.



When should I send a thank-you email after an interview?


It is best to send a thank-you email within 24 to 48 hours after your interview. This shows professionalism and eagerness towards the job opportunity. Resources suggest that sending the email early can demonstrate your enthusiasm and appreciation for the opportunity.



How can I inquire about job status professionally in a follow-up email?


To inquire about job status professionally in a follow-up email, consider:

  1. Expressing gratitude for the interviewer’s time.
  2. Reiterating your interest and enthusiasm in the role.
  3. Asking about the timeline for the next steps and decision-making process.

You can refer to templates to help compose a professional and concise inquiry.



What should I do if there’s no response to my interview follow-up email after two weeks?


If you have not received a response to your interview follow-up email after two weeks, consider:

  1. Sending another polite follow-up email to reiterate your interest in the position and inquire about the hiring process.
  2. Demonstrating your willingness to provide any additional documents or information that may aid their decision.
  3. Showing understanding for the employer’s timeline and scheduling for the hiring process.



Is it appropriate to send a follow-up email to a recruiter if there’s been no communication post-interview?


Yes, it is appropriate to send a follow-up email to a recruiter if there has been no communication. The follow-up email should include your appreciation for their assistance throughout the process and inquire about the status of the hiring process.



How can I make my interview follow-up email stand out to the employer?


To make your interview follow-up email stand out to the employer:

  • Be prompt: Send the email within 24 to 48 hours after the interview.
  • Be personal: Address the interviewer by their name and refer to specific topics or points discussed in the interview.
  • Be professional: Keep the email concise, well-structured, and error-free.
  • Showcase your added value: Highlight any relevant accomplishments or projects that may showcase your competence for the role.

Make sure to follow guidelines and adapt your follow-up email to the specific interview context.

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